HR Administrator
Location
Office based in Milton Keynes. Regular travel expected to our head office in Milton Keynes and occasional
travel expected to Surrey and Liverpool office sites.
The Role
Graphnet Health is the leading UK supplier of integrated healthcare solutions to the NHS. Our software
solutions are helping to revolutionise patient care across the country, driving improved patient outcomes
and satisfaction and delivering greater efficiency across the healthcare system.
We are looking for a HR Administrator to help support our HR team on a full-time basis. The HR
Administrator will work closely with the wider HR team to assist with general HR and facilities admin,
system management and HR processes.
This role will be based out of our head office in Milton Keynes for a minimum of 3/5 days per week. Further
travel may be expected on an ad hoc basis to alternative company office sites in Surrey and Liverpool.
Therefore, some level of travel will be expected.
Duties & Responsibilities
This will be a varied role within a busy HR department and will support Graphnet Health with all HR
processes. The main responsibilities will include but are not limited to:
HR Inbox Management
• First point of contact for HR shared inbox queries, fielding out emails where necessary to the
relevant HR team member
• Providing cover of the HR Recruitment Inbox in the event of team absence
Facilities and Health & Safety Administration
• Responsible for the maintenance of all health and safety documentation processes and procedures
including; updating accident logs and safety records, first aid and fire warden training requirements,
policy updates and minuting meetings where required.
• Working with relevant Health & Safety Representatives across the company to ensure all risk
assessments are logged, tracked and circulated to the CHRO for review.
• Regular office Health and Safety inspections/visits, alongside the CHRO, to ensure there is
adherence and compliance with Graphnet’s Health and Safety Policy.
• Conducting Health and Safety inductions for all new starters and refresher training to existing
employees following any operational/premise change.
• Carrying out DSE Risk Assessments where required and responsible for any purchases of kit related
to health and safety requests.
Absence
• First point of contact for absence management. This will involve monitoring the HR absence
number, updating line managers and HR systems for absence reporting.
• Responsible for weekly absence reports to the wider HR Team and Chief HR Officer (CHRO)
• Fielding out absence escalations to the HR Coordinator & HR Advisors
New Starter Process:
• Responsible for the end-to-end new starter process. Including but not limited to; sending out
reference requests, updating shared team calendars with start dates, liaising with IT via our
ticketing system to send out company equipment and working with managers to organise induction
itineraries.
• Carrying out DBS checks as and when required
• Creating new employee accounts on all HR systems and employee benefit portals.
Leaver Process:
• Responsible for the leaver administration process. Including but not limited to; updating HR systems
and employee benefit portals with leave dates and liaising with IT, via our ticketing system, to
organise the collection of company equipment.
General HR System Management and Premises admin duties:
• Ensuring employee records are up to date and maintained on our HR system
• Running ad hoc reports for the HR Team as and when required
• Employee Action Notification forms - actioning new starter, leaver and ad hoc employee changes
such as line manager, job title and department change letters
• Assisting with monthly recruitment invoices and expenditure request forms
• Assisting with on-site premise support including, fielding out post to the relevant departments and
assisting with any office supply purchases.
Skills & Experience
• Hands on experience within a HR administration role
• Process driven to ensure compliance with Legal/HR processes
• Excellent administrative skills using MS office products
• Attention to detail and accuracy in data entry and recording/reporting
• Requirement to work with confidential and sensitive information
• Able to work under pressure and to tight deadlines
• Excellent organisational, interpersonal skills and ability to work as part of a team
• Strong communication skills are essential, both written and oral, as you will be engaging with
multiple internal and external stakeholders
Applications
Please apply in writing, sending a covering letter & CV to jane.conner@graphnethealth.com
